Responsible for monitoring and expediting outstanding Purchase Orders, coordinating with vendors and internal users, and ensuring timely fulfillment, accurate documentation, invoice clarification, and return item processes in accordance with company procedures.

• Collect, consolidate, and monitor data of outstanding supply Purchase Orders (PO) and follow up with vendors to ensure timely fulfillment.
• Conduct regular expediting activities and provide updates on outstanding orders, delivery status, and potential delays.
• Coordinate with vendors regarding order status, delivery schedules, discrepancies, and other supply-related matters.
• Clarify and follow up on invoice-related issues with vendors and relevant internal departments to ensure proper administrative processing.
• Coordinate and monitor return item processes, including documentation and follow-up with vendors and related users.
• Communicate effectively with internal users to understand material requirements, delivery priorities, and operational needs.
• Synchronize supply and logistics administration with user requirements in accordance with applicable SOPs and company procedures.
• Coordinate with Procurement, Warehouse, Finance, and other relevant departments to ensure smooth processing of supply and logistics activities.
• Maintain accurate records and documentation related to PO outstanding, vendor follow-up, delivery status, invoices, and return items.
• Prepare regular monitoring reports and provide updates regarding outstanding orders, vendor performance, and expediting activities.
• Support vendor evaluation by providing relevant delivery performance, responsiveness, and fulfillment data.
• Identify potential delays or discrepancies and coordinate appropriate follow-up actions to minimize disruption to operational requirements.

• Minimum Bachelor’s Degree (S1) in Logistics, Supply Chain Management, Management, Industrial Engineering, Business Administration, or a related field.
• Minimum 1–2 years of experience in logistics, expediting, procurement, supply chain, purchasing, or related functions.
• Experience in PO monitoring, vendor follow-up, delivery expediting, and supply administration is highly preferred.
• Good understanding of procurement and logistics processes, including PO, delivery, invoice, and return item processes.
• Strong data collection, monitoring, documentation, and reporting skills.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Strong communication and coordination skills with both internal users and external vendors.
• Detail-oriented, organized, proactive, and able to follow up multiple outstanding items effectively.
• Strong problem-solving skills and ability to work with deadlines and operational priorities.
• Able to work independently and collaboratively across functions.